Deadlines, administrative procedure

Collaboration projects between science and industry generally do not require contractual regulations.

An institute belonging to Kiel University is described as the ‘implementing entity’ in these contracts. If the head of the ‘implementing entity’ (e.g. the head of the project) has co-signed the contract, the University Board can provide a legally binding signature if the minimum requirements are fulfilled.

The head of the ‘implementing entity’ can negotiate any conditions which are negotiable himself/herself, or delegate this task to the Technology Transfer department (F15).

We strongly recommend involving the Technology Transfer department at a very early stage in each case, because it often turns out that joint solutions need to be found for deviating sample contracts, standard regulations and calculation bases. The aim of these negotiations is to obtain a calculation and a version of the contract (or quote) which is agreed upon by all contractual parties.

Both the contract and the calculation must be internally reviewed at Kiel University before being signed by the various departments (e.g. Legal Affairs, tax auditors, Financial Management, HR Management). In special cases, a decision by the University Board may be necessary.

The Technology Transfer department will inform the head of the project if additional departments within the Central Administration of Kiel University need to be involved. The Technology Transfer department has no control over how long these checks may take. This is why the Technology Transfer department recommends submitting all documents, including a pre-final version of the contract (or quote), which have been definitively coordinated between all contractual parties and the Technology Transfer department, as well as a final calculation signed by the head of the project, with a lead time of 15 working days.

Organisational chart of the central administration units and staff representation bodies